Privacy Policy

Introduction

Protecting your privacy and your personal information is of fundamental importance to Publicis Conseil (“Publicis”).The purpose of this Privacy Policy (“the Policy”) is to provide you with information about how Publicis uses and protects your personal data (“Personal Data”) that is collected through the website https://alice.publicisgroupe.com/en (the “Website”).

If you have any questions about how your Personal Data is collected, please contact the Publicis Data Protection Officer at the address below.

We may update this Privacy Policy at any time, and such changes will be effective immediately. We encourage you to refer to our Policy regularly so that you are aware of the latest available version.

Personal Data collected by the Website will only be used for the purposes specified in the Policy. Once your Personal Data has been collected, it will not subsequently be used for other incompatible purposes without your consent.

Publicis Conseil, 133, avenue des Champs Elysées, 75008 - Paris, registered in the Paris Business and Companies' Register under number 304 765 332 is considered as the Data Controller of this Website.

We take the protection of Personal Data very seriously. All Personal Data collected by the Website will be treated as strictly confidential and will only be used as described in this Policy and in accordance with the applicable laws.

We therefore ask that your read this Policy carefully. If you do not agree with how your Personal Data will be used, please do not use this Website or provide us with your Personal Data through this Website. Our Website may include links to other websites, including social networking platforms. This Policy only covers how we use Personal Data and does not cover these other websites. We encourage you to read the privacy statements available on other websites you visit.

Publicis may change this Policy in keeping with developments in the functionality of the Website, the services that are offered and the laws applicable to Publicis’ activities. These changes and updates are binding on the user, who must therefore refer to this section regularly and check the applicable documents.

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Date of last update: October 20, 2023

I. Purposes of processing Personal Data

The purposes for which the Website collects Personal Data are as follows:

  • To reduce the carbon impact of Publicis communication campaigns and projects involving Publicis employees; 
  • To respond quickly and efficiently to your requests via the contact email addresses provided on our Website;
  • However, in order to maintain and protect the security of the Website, please note that we make use of statistical data;
  • To enable your access to the Website, the dissemination of videos published on the Website and its functionalities, and/or to provide you with the services you request from us by means of cookies and other tracers, in particular to personalize the content of the Website; 
  • To compile Website traffic/audience measurement statistics in order to improve its operation and services;
  • To process and respond to your request concerning the exercise of your rights listed in Section V of this Policy.

II. What Personal Data do we collect and process?

By Personal Data we mean any information relating to an identified or identifiable natural person (i.e. any living person).

We collect the following Personal Data via the Website:

  1. Your personal information. We collect certain personal information such as your first name, last name, your Publicis email address (work email address);
  2. The Personal Data of other Publicis employees involved in the communication campaigns and projects described (email).

The fields marked with an asterisk on the contact forms are compulsory so that we can process and respond to your request. If you do not provide this Personal Data, Publicis will not be able to process and respond to your request.

III. What is our legal basis?

We process the Personal Data collected on the Website based on:

  • Our legitimate interests when we collect Personal Data from employees and collaborators in order to reduce the carbon footprint of the communication campaigns and projects of our clients;
  • Our legitimate interests when we process your messages sent by email or via the contact form on the Website;
  • Our legitimate interests when we process your Personal Data as part of the maintenance and implementation of measures to preserve the security of the Website;
  • The performance of contractual measures when we deposit functional and/or technical cookies;
  • Your consent for the use of certain cookies (see our Cookies Policy below for more details);
  • Our legal obligation when we process your requests relating to the exercise of your rights listed in Section V of this Policy.

IV. With whom do we share your Personal Data?

In the event that you wish to exercise your rights listed in Section V of this Policy, your request will be collected using the form provided by our partner OneTrust, who acts on our instructions and on our behalf as a processor within the meaning of European Regulation 2016/679 on the protection of personal data (“GDPR”).

Your Personal Data will not be transferred to third parties unless otherwise specified in this Policy.

Your Personal Data may be transferred:

  • in connection with a merger, acquisition or sale of all or part of the agency’s assets, to the successors in title to our business, or
  • to establish, exercise or defend our rights, or
  • when required by law, to respond to requests from legal or administrative bodies, government authorities or courts.

If the services of third parties are necessary to ensure the technical maintenance of the Website or our software that processes your Personal Data, for the hosting, backup, administration, processing or management of the Data, our emails and/or your cookie preferences, these third parties will only have access to Personal Data to the extent necessary to ensure the smooth and/or secure technical processing of the Website and our software. In all cases, such access to your Personal Data will only be in accordance with the applicable law, including data confidentiality, privacy and security obligations.

V. Your rights regarding your Personal Data

In accordance with the applicable regulations, you may exercise the following rights in relation to the Personal Data we hold about you:

  • Right to information: You have the right to obtain clear, transparent, comprehensible and easily accessible information on how we use your Personal Data and on your rights. This is why we provide you with the information in this Policy.
  • Right of access to your Personal Data: You have the right to access all the Personal Data we hold about you, find out the origin of this Personal Data and obtain a copy of it in an understandable format. You may also exercise your right of access to your Personal Data to check its accuracy and have it corrected or deleted. You do not need to provide any reason to exercise your right of access.
  • Right to rectify your Personal Data: In order to prevent inaccurate or incomplete Personal Data concerning you from being processed or disseminated, you may ask us to rectify it.
  • Right to the deletion of your Personal Data: You may request the deletion or removal of Personal Data held by us. This is not an absolute right, as we may be obligated to retain your Personal Data for legal or legitimate reasons. You may, for example, exercise your right to deletion in the following cases:
    • if you have withdrawn your consent to the processing of your Personal Data (see below);
    • if you have provided a valid objection to the processing of your Personal Data (see below);
    • when the data is no longer necessary for the purposes for which it was originally collected or processed;
    • if the data is processed unlawfully (for example, publication of pirated data).
  • Right to object to the processing of your Personal Data: If we process your Personal Data on the basis of our legitimate interests (to establish which processing is involved, please refer to Section III of this Policy), you may at any time object to the processing of your Personal Data on grounds relating to your particular situation. However, we may on a case-by-case basis refuse to comply with such a request on the grounds that there are compelling legitimate bases for us to process such data which override your interests, rights and freedoms, or where such data is necessary for the establishment, exercise or defense of legal claims.
  • Right to restrict the processing of your Personal Data: The right to restriction complements the other rights you have. This right means that we are limited in the way we may process your data, so that we may retain the data, but we may not use it or process it in any other way. This right applies in specific circumstances:
    • if you dispute the accuracy of your Personal Data. Processing is then limited for a period of time to allow the agency to verify the accuracy of the Personal Data;
    • in cases where the processing is unlawful and you object to the erasure of your Personal Data and request instead that its use be restricted;
    • in cases where we no longer need your Personal Data for the purposes mentioned above in Article I, but it is still necessary to establish, exercise or defend legal claims; and
    • in cases where you have objected to processing based on the legitimate interests pursued by the agency, you may request that the processing be restricted for the period necessary to determine whether we can comply with your objection (i.e. the period necessary to verify whether or not the legitimate interests pursued by the agency prevail over yours).
  • Right to the portability of your Personal Data: You may request to recover the Personal Data you have provided to us in a structured, commonly used and machine-readable format, for personal use or for transmission to a third party of your choice. This right applies only to Personal Data that you have provided to us directly or indirectly and that has been processed using automated processes, where the processing is based on your consent or the performance of a contract. We encourage you to consult the list of legal bases for our processing of Personal Data (set out in Section III of this Policy) to find out whether our processing is based on the performance of a contract or on consent.
  • Right to withdraw your consent to the processing of Data carried out on the basis of that consent, at any time:  You can consult Section III of this Policy to identify the purposes for which the processing of your Personal Data is based on your consent.
  • The right to give instructions concerning the fate of your Personal Data after your death: You may lay down instructions concerning the retention, deletion and communication of your Personal Data after your death. These instructions may be general, i.e. concerning all of your Personal Data, or specific, i.e. concerning only certain processing operations.

If you wish to exercise any of the above rights, please click on this link and follow the instructions.

If we have reasonable doubts about your identity, we may ask you to enclose any document that would enable us to prove your identity, in order to avoid impersonation.

If your request is received electronically, we will reply electronically, unless you specify in the comments area on the form used for exercising your rights that you would like a reply by other means, for example by mail.

We will reply as soon as possible, and in any event within one month of receiving your request. This period may be extended by two months to take into consideration the complexity of the request or the number of requests received. In such a case, we will inform you of this no later than one month after receiving your request, specifying the reasons for the extended response time.

If you feel that we are not in compliance with this Policy, if you are not satisfied with the way we have handled your request or if your request has been refused, you may also lodge a formal complaint with your Data Protection Authority (in France, this is the Commission Nationale de l'Informatique et des Libertés (CNIL):https://www.cnil.fr). However, we encourage you to contact our Data Protection Officer at privacyofficer@publicisgroupe.com or by clicking on this link before you lodge a complaint with the competent Data Protection Authority.

VI. Retention periods

We retain your Personal Data in accordance with the applicable legal requirements on data retention and our internal policies. Data retention will vary depending on the type of data and the purposes of processing.Your Personal Data is retained for the duration of our contractual relationship. After this period, your Personal Data will be archived for the applicable limitation period, which in France is 5 years after the end of our relationship. 

VII. Security of Personal Data

We use various methods, such as firewalls, intrusion detection software and manual security procedures, to protect your Data from loss or damage, to help protect the accuracy and security of Personal Data and to prevent unauthorized access or misuse. If you believe that the Website or any Personal Data is not secure or that there has been unauthorized access to the Website or your Personal Data, please immediately contact privacyofficer@publicisgroupe.com or click on this link.

VIII. Further information

For further information about Publicis, please visit our website - https://www.publicisconseil.fr/en/. 

If you feel that we are not acting in compliance with this Privacy Policy or if you have any questions in this regard, please contact privacyofficer@publicisgroupe.com or click on this link.